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April 14, 2020 | International, Aerospace, Naval, Land, C4ISR, Security

Newest DoD industry guidance clarifies repayments, makes prototyping easier

By: Aaron Mehta

WASHINGTON — As part of its ongoing effort to bolster the defense industrial base, the Pentagon has issued two new pieces of guidance — one focused on workers, and one focused on prototype contracts.

Overall, the department has now issued 17 different actions, ranging from basic guidance for industry to memos changing how the department pays contractors, since March 5.

In an April 6 memo, acquisition head Ellen Lord changed the rules for issuing prototype contracts through other transaction authorities.

OTAs are small contracts awarded to companies of any size, in theory targeted at nontraditional defense contractors, with the purpose of conducting research or prototype efforts on a specific project; they are not subject to Federal Acquisition Regulation rules. By comparison, SBIR contracts are targeted at small businesses in order to act as seed money for them to conduct research and development efforts; they are subject to the FAR rules.

According to data gathered by Govini, the Pentagon issued $16.3 billion in OTA contracts between fiscal 2015 to fiscal 2019. Those numbers grew year over year during that time period, from $0.7 billion in FY15 to $7 billion in FY19.

Lord's memo, which like other Pentagon industrial base guidance will last “for the period covered by the COVID-19 emergency declaration,” includes three pieces of guidance:

  • Prototype project contracts in excess of $100 million can now be issued by the directors of the defense agencies/field activities, commanding officers of combatant command, and the director of the Defense Innovation Unit.
  • Prototype project agreements and any follow-on production contracts in excess of $500 million can be issued by the senior procurement executives of the military departments, the director of DARPA and the director of the Missile Defense Agency. OT prototype actions between $100 and $500 million can be delegated to lower officials as seen fit by the leaders of those organizations.
  • Perhaps most notably, the memo attempts to make it easier to get prototype contracts specifically related to COVID-19 up and running, by relaxing a requirement to give the congressional defense committees a 30-day advance notice before issuing a transaction in excess of $500 million for projects that are tied into the ongoing pandemic. Instead, the goal will be to make a notification “as soon as practicable after the commencement of such a transaction.”

Meanwhile, the department has also given new guidance related to a part of the recent Coronavirus Aid, Relief, and Economic Security (CARES) Act stimulus package, which allows agencies to reimburse contractors for payments to their workforce, should they be prevented from working due to COVID-19 facility closures or other restrictions.

Under the new guidance, contracting officers at the department may decide not to reimburse in situations where employees or subcontractor employees were able to work, including remote or telework options, but choose not to; when the costs seeking reimbursement were not associated with keeping employees in a ready state; when costs were incurred prior to January 31, 2020, or after September 30, 2020; or when the contractor has been or can be reimbursed by other means.

Additionally, the reimbursement is not an option for costs not related to COVID-19 and, notably, is “subject to the availability of funds,” per a department statement. Advance payments are also not an option.

https://www.defensenews.com/coronavirus/2020/04/09/newest-dod-industry-guidance-clarifies-repayments-makes-prototyping-easier/

On the same subject

  • Why the British army tested robots in muddy fields

    January 14, 2019 | International, Land

    Why the British army tested robots in muddy fields

    By: Grant Turnbull Senior British army officers have signaled their intent to accelerate the fielding of several unmanned — and increasingly autonomous systems — following successful army trials at the end of 2018, but much like other forces around the world the United Kingdom faces challenges from how to modify archaic acquisition processes, to overcoming technical issues. In December, the British army concluded its landmark experimentation exercise known as Autonomous Warrior, in which the service evaluated more than 50 unmanned systems from industry over a month-long period in the south of England. The exercise, which put the robotic systems through grueling trials in muddy fields and a purpose-built facility for urban fighting, was the first attempt by the British army, as well as industry, to determine how the technology will work in a combat environment. Much like other forces around the world, the service hopes to use robots to carry out the dangerous, and often tedious, elements of combat. Over 200 troops — made up of infantry, marines, engineers, airmen as well as U.S. Army personnel — were equipped with a variety of robotic and autonomous systems with the aim of improving areas such as combat mass, soldier lethality and overall information gathering. For example, in one scenario, soldiers used robotic engineering vehicles to clear an obstacle, while a small quadcopter flew overhead to provide infrared imagery before armored infantry rolled in to take an enemy position. Robotic systems with varying levels of autonomy were a key part of the exercise, ranging from radar-equipped drones for detecting buried IEDs, to small two-wheeled robots that are thrown into buildings to search for enemy fighters. The head of the British army, Gen. Mark Carleton-Smith, has directed the Ministry of Defence (MoD) to speed up the fielding of technology used during the exercise. “His direction to me is very clear,” said Maj. Gen. Chris Tickell, director of capability for the British army. “He wants to see some of this kit in the hands of the field army in 12 to 18 months. “Success or failure will absolutely hinge on what happens after the experiment,” he added. “And that is about the exploitation and proving to industry that we are as good as our word and we are going to take some of these ideas and put them into the hands of the user.” For Tickell, an equipment budget of £22 billion ($28 billion) over the next decade will allow the MoD to purchase new unmanned technologies, but the “trick is to turn the ideas that you see here into tangible capability.” This may require the MoD “to adjust and even devise new acquisition processes to enable rapid acquisition”, said Trevor Taylor, an expert in defense acquisition at the Royal United Services Institute, a London-based think tank. “How will requirements, business cases, competitive tendering or ‘partnering,' testing and safety cases be addressed?” A related challenge continues to be the British army's lack of experience using unmanned and autonomous systems, with commanders using the Autonomous Warrior exercise to better understand capability enhancements as well as the inevitable shortfalls. The officer responsible for coordinating the exercise, Lt Col Nick Serle, told C4ISRNET that while the British army has worked with industry on new technologies it had not previously focused on robots and autonomous systems. “That's why this year we decided to spend a month on Salisbury Plain just focusing on robotics and autonomous systems,” Serle said. He also commands the British army's experimentation unit, known as the Infantry Trials and Development Unit. “This is a real opportunity to bring stuff into the field and really see if it does what industry thinks it's going to do, but also to see if military users will use it the way [industry] thinks they will use it,” Serle said. “There's no one single piece of kit that will solve all our problems, it's a combination of something in the air such as a surveillance asset, something on the ground, perhaps with a weapon on it or just doing logistics, but then it all links through an information system where you can pass that data and make better decisions to generate tempo.” An issue highlighted by Serle was an increasingly crowded radiofrequency spectrum, especially as several unmanned systems jostle for space to beam back high-resolution data from onboard sensors. “The problem is when they start cutting each other out, we are dealing with physics here, if we want to have great high definition video passing across the battlefield we need to trade somewhere else.” Taylor noted that not only will there be a need to ensure that the control systems do not interfere with each other, but also that army leaders “will have to be convinced that new systems are not simply too vulnerable to jamming and other disruptive techniques by an adversary.” A promising development from the exercise is the ability to optionally man a standard vehicle using applique kits that can be fitted within a few hours. Several examples were on display when we visited the exercise in December, including a remote-controlled Warrior infantry fighting vehicle and a lightweight MRZR tactical vehicle. As part of the experimentation, troops used the vehicles in unintended ways. One U.S. Army soldier noting that the MRZR had been a helpful surveillance tool because of its onboard camera. Squads were also keen to use the UGVs to help in entering buildings and also as modern-day pack horses to carry supplies or people. “What we have found is that when troops are using these [UGVs], naturally they just want to jump on the vehicle because it goes faster than they can, and you can move groups very quickly on them,” Serle said. He added that for safety reasons the soldiers were not allowed to hop on board during the exercise. “Optionally manned is good, but whether it needs to be optionally manned with a steering wheel and a seat I don't know, I think you could do it more like a Segway. But there's no doubt people want to get on them.” https://www.c4isrnet.com/unmanned/robotics/2019/01/11/why-the-british-army-tested-robots-in-muddy-fields/

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  • Bowen inaugure son centre de R&D aux Ulis

    October 13, 2020 | International, C4ISR, Security

    Bowen inaugure son centre de R&D aux Ulis

    PATRICK DÉSAVIE Le spécialiste des équipements complexes de radiofréquences et de télécommunications Bowen a inauguré le 8 octobre son nouveau centre de R&D aux Ulis (Essonne) où travaillent une cinquantaine de salariés. Spécialisé dans la conception et la fabrication d'équipements complexes de radiofréquence et de télécommunications, le groupe Bowen a inauguré, le 8 octobre son nouveau centre de R&D situé dans la grande zone d'activités de Courtabœuf aux Ulis (Essonne). Spécialisé dans la conception et la fabrication d'équipements complexes de radiofréquence et de télécommunications, le groupe Bowen a inauguré, le 8 octobre son nouveau centre de R&D situé https://www.usinenouvelle.com/article/bowen-inaugure-son-centre-de-r-d-aux-ulis.N1014414 .

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